How Managed Print Services Can Help Your Business
Businesses of all sizes can benefit from managed print services. A good printing management system can automate many printing tasks, which can save your business time and money. This article discusses some of the ways that managed print services can help your business run more efficiently.
Reduce Printing Costs
Managed print services (MPS) is a holistic and proactive approach to managing an organization's printer fleet. An MPS provider will manage your organization's printers, copiers, and other document output devices.
In doing so, managed print services can help reduce your printing costs in several ways. First, managed print services can help you get the most out of your existing printers. By optimizing your printer fleet and implementing best practices, you can minimize wasted printing and reduce your overall printing costs.
Second, managed print services can help you choose the right printers for your needs. When you purchase new printers, an MPS provider can help you select energy-efficient models that will save you money in the long run.
Finally, managed print services can help you avoid future printing problems. An MPS provider can identify and fix potential issues before they cause expensive downtime by proactively managing your printers.
Increase Efficiency
In addition to reducing printing costs, managed print services can also help increase your organization's efficiency. MPS does this by automating many of the tasks associated with printing, such as ordering supplies and scheduling repairs. Once automated, these tasks can be managed with little or no input from your staff, freeing them to focus on more important tasks.
In addition, MPS providers can also help you better manage your document output by providing visibility into your printing activity. By tracking print jobs, managed print services can help you identify inefficiencies in your printing process.
For example, say many print jobs are being canceled or reprinted. This problem could indicate that your employees need more training on using your organization's printing equipment. By increasing your organization's efficiency, managed print services can help you save time and money.
Improve Security
When it comes to office security, many people tend to focus on data security protocols like firewalls and password protection. However, physical documents can also pose a serious security risk. Unsecured printers and copiers can easily access sensitive information, and paper documents can be easily lost or stolen.
Managed print services can help mitigate these risks by providing comprehensive security solutions for your office's printing needs. For example, many managed print services offer Secure Print Release, which requires users to enter a PIN or password before a document is released from the printer. This strategy ensures that only authorized individuals have access to sensitive documents.
In addition, many MPS providers offer solutions for tracking and auditing print jobs. These services can help you identify any potential security breaches and take steps to prevent them in the future. By taking advantage of managed print services, you can help to keep your office's confidential information secure.
For more information on a printing management system, contact a professional near you.
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